How to Request Project Funding
Wednesday
Step 1
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You may request funds from E-Board if you are an active member of ESW-RIT. Please present the requested purchases as an itemized list. The request will be approved or denied at the next E-Board Meeting by a majority vote of E-Board members. E-Board Meetings are currently held on Wednesdays at 5:00 PM, and you will be notified of the result of the vote immediately following the meeting.
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Thursday
Step 2
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Go to the Club Office (room CPC-1610 in the SAU) and pick up an EAF form. They are blue, and should be near the reception desk. Or, print out this file on blue paper.
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Step 4
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Present the EAF to the Treasurer of ESW-RIT. The Treasurer will complete the remaining sections, and request a signature from the club Adviser.
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Friday
Step 5
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The Treasurer will drop off the EAF and pick up the Visa and the Tax Exemption paper at the Club Office. You must arrange a time and place to meet the Treasurer that afternoon to receive the Visa and Tax Exemption paper.
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Saturday & Sunday
Step 6
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Make all requested purchases using the Visa. Make sure to ask for tax exemption and collect a receipt from every purchase. For online orders, a screenshot of the purchase confirmation counts as a receipt. Email that screenshot to the Club Office ([email protected]), and CC the Treasurer.
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Monday
Step 7
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Return the Visa and your receipts to the Club Office before 11:00 AM on Monday morning. THIS IS THE MOST IMPORTANT STEP. If ESW fails to do this twice, our club will be put on financial hold and we will not be able to access any of our funds. If this happens because of you, your membership may be revoked. So... Just make sure everything gets where it needs to go.
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Step 8
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If for any reason a purchase was made without tax exemption, place the cost of the tax (8% in Monroe County) into an envelope marked "ESW Tax Refund" and place the envelope into the box across from the bathrooms on the ground floor of the SAU (directly underneath the Club Office).
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Please contact us if you have any questions!